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Upcoming Events
- VRS Hybrid Consultations
9:00 AM - 5:00 PM
Office of Benefits & Retirement Services
IMPORTANT NOTICE: Patient First closes to “new patients” enrolled in Anthem and HealthKeepers health plans effective February 2, 2016

Anthem Blue Cross and Blue Shield and HealthKeepers, Inc. continue to work to ensure our members have uninterrupted access to the health care services they need through a comprehensive and stable network of providers. We want to share some important information regarding Patient First that may impact some of our members beginning February 2, 1016. Patient First remains a participant in our PAR, PPO, Point of Service and HealthKeepers networks (including plans our members purchase on or off the Health Insurance Marketplace or the exchange). Despite this, Patient First has decided to not see any Anthem and HealthKeepers members who Patient First considers “new patients” effective February 2, 2016. This would not affect already “established patients.” In its correspondence, Patient First is defining “new patients” as anyone who has never been seen at a Patient First location. If a member has received care at a Patient First in the past, he or she should not be turned away. (Separately, Patient First will no longer participate in our Medicaid/FAMIS network effective February 3, 2016.) 

Please click here for additional information and a list of alternative Urgent Care and Retail Medical Centers in the area.

Federal Government Extends Employers' Reporting
Deadline To March 31, 2016
The federal government has extended the Affordable Care Act (ACA or health care reform law) reporting deadlines to give employers more time to meet the requirements for producing the 1095-C Form.
Previously, employers who provide self-funded coverage had until the end of January 2016 to send a statement, tax form 1095-C, to all employees eligible for coverage in 2015. With the extension, employers now have until March 31 to get this information to employees. 
Prince William County Public Schools is working diligently to complete the 1095-C Forms and mail them out to employees as soon as possible.  Employees will not be required to provide the 1095-C with their completed 2015 tax forms as previously indicated.  Forms will be provided for informational purposes for the 2015 tax filing year.
If you have any questions regarding this updated 1095-C information, please email the Office of Benefits and Retirement Services at

Use LiveHealth Online to Get Quick, Convenient Access to Care - Now with Mental Health Services Available Online
Using LiveHealth Online, you can have a video visit with a doctor or therapist on your smartphone, tablet or computer with a webcam. Online visits using LiveHealth Online are a covered benefit under your Anthem health plan. All you have to do is sign up at, or download the app. 
Sign up for free today so you can:
  • Get access to board-certified doctors 24/7. It’s a great option for care when your doctor isn’t available. Doctors using LiveHealth Online can provide medical care for common conditions, like the flu, colds, pink eye and more. And they’ll even send prescriptions to the pharmacy of your choice, if needed.1 A visit typically costs $49 or less, depending on your health plan.
  • See a licensed therapist or psychologist. If you’re feeling stressed, worried or having a tough time, LiveHealth Online can help. In most cases, you can make an appointment and see a therapist or psychologist in four days or less.2Depending on your coverage, the cost may be similar to what you would pay for an office visit, considering your benefits, copay or coinsurance.
It’s quick and easy to sign up and get started. Just go to or download the mobile app. 
Find out how LiveHealth Online helped Tom and Rebecca

“The doctor was really friendly, she seemed really knowledgeable, and it’s something we really thought was a great experience.”
PWCS Tuition Reimbursement Program Update
The purpose of the PWCS Tuition Reimbursement Program is to encourage professional growth and development, to meet certification and license renewal requirements, and to increase instructional knowledge and skills sets. This program is available on a first-come-first-served basis, contingent on the availability of budgeted funds. The Office of Benefits & Retirement Services has received a large number of reimbursement requests this year, and our funds will soon be depleted.  Please submit your requests for college-level courses you are currently enrolled in for the winter/spring 2016 semester.  Once funds are depleted, any requests received will be placed on a waitlist.

For all  course reimbursements, please remember that requests must be submitted upon registration for your course, and we will not accept requests for courses that have already been completed. 

Funding for courses taken July 1, 2016-June 30, 2017 will be considered for the new fiscal year, contingent on the budget approved for 2016-17.  Courses taken within the 2015-16 fiscal year cannot be approved for 2016-17 funds.

If you have received approval for a course, your reimbursement will be processed upon completion of your course and submission of your grade of B or better. If you have submitted paperwork, you will be advised if you are approved or placed on the waitlist.

Provisionally licensed teachers in core subject areas fall under the No Child Left Behind Tuition Reimbursement Program. Funds are currently still available with this program for current fiscal year classes and VCLA, VRE, Praxis II and other tests required for completion of provisional licensure for core subject teachers* through NCLB. Testing reimbursement is only available for tests required for teacher certification requirements, and only for current teachers in core subjects, not teaching assistants, as regulated by the NCLB grant.  Tests for teachers in non-core subjects fall under the PWCS budget and will only be reimbursable as long as funds are available for this fiscal year.

Please contact Jill Argueta in the Office of Benefits and Retirement Services with questions regarding your particular eligibility.

Additional information, amounts of reimbursement and forms are available on the Benefits Web Page by selecting Tuition Reimbursement from the navigation menu or by emailing

*Core subjects include elementary general classroom teachers, math, science, social studies, art, foreign language and language arts.



VRS Hybrid Consultations Scheduled​
Steven Scott, representative from ICM-RC will be available monthly, by appointment only, at the Kelly Leadership Center in room 3208 for individual consultations with PWCS employees regarding their Hybrid VRS accounts. Upcoming dates will be January 21 and February 11 .  We will schedule half-hour appointments from 9 am - 5 pm.  THIS IS FOR VRS HYBRID MEMBERS ONLY for information regarding the defined contribution portion of the Hybrid plan with ICMA-RC.  These appointments would not be valid for VRS Plan 1 or Plan 2 members who do not hold ICMA-RC accounts.  Please contact Jill Argueta at or 703.791.8927 to schedule your appointment.  Please refer to the Benefits Web page calendar on the right for these and all future dates.

 The next deadline for making voluntary contribution changes to the Hybrid 457 plan is March 15 at 4 p.m.  All deduction changes made now through March 15 will begin with April 15 paychecks.

Benefits of making voluntary contributions include:
  • An employer match (see chart below to see match amounts)
  • A choice of investment options
  • Investments that could generate compounded earnings, and further earnings on those compounded earnings 
Employee Mandatory Contributions:
Hybrid 401(a)
Employer Mandatory Contributions:
Hybrid 401(a)
Employee Voluntary Contributions:
Hybrid 457
Employer Matching Contributions:
Hybrid 401(a)
1.00% 1.00% 0.00% 0.00%
    0.50% 0.50%
    1.00% 1.00%
    1.50% 1.25%
    2.00% 1.50%
    2.50% 1.75%
    3.00% 2.00%
    3.50% 2.25%
    4.00% 2.50%

Hybrid Retirement Plan Members: Why You Should Take Advantage of Voluntary Contributions

Who would you rather be?

Kendra joined the Hybrid Retirement Plan when she was 24 and worked for 30 years. She started making voluntary contributions of 2.5 percent right away to receive an employer match of 1.75 percent. Kendra stuck to a budget and increased the percentage over the years until she was contributing the maximum of 4 percent, receiving a maximum employer match of 2.5 percent. By the time she retired, she had close to $249,000 in the defined contribution component of her account. *
Mario started work at the same time as Kendra and worked down the hall from her. He liked eating out several times a week and couldn’t do without his double-shot espresso every morning. Mario didn’t think he could afford a voluntary contribution. Ever. Wasn’t he saving enough through the mandatory contributions? At retirement, with only mandatory contributions Mario had an account balance of about $58,000. *

*For illustrative purposes only, assumes a 6 percent effective annual return after 30 years.

Small Changes Now Can Pay Off Later

Voluntary contributions are a key component of retirement savings for hybrid members:
  • You receive a match from your employer. If you invest in the defined contribution component of your Hybrid Retirement Plan (up to 4 percent per month), your employer matches a portion of that contribution (up to 2.5 percent).
  • You reduce your taxes. Your funds are tax-deferred until you withdraw them.
  • You invest your contributions and your employer’s contributions to potentially earn more money.
  • You can increase the percentage of your voluntary contribution amount to be effective at the beginning of each quarter.
Start today! Visit the Account Log-in page or call Investor Services at 1-877-327-5261 and select option 1 to start or increase your voluntary contributions.
Retirement Seminar in November
Retirement Seminar Held November 10

The Office of Benefits & Retirement Services held a Retirement Seminar on Tuesday, November 10, at the Kelly Leadership Center. The seminar was designed for employees who are considering retirement within the next two years. Valuable information was presented by a representative from the Virginia Retirement System (VRS), Lincoln Alliance retirement consultants, and Office of Benefits & Retirement Services staff. Topics included VRS retirement, retiree health insurance, Retirement Opportunity Program (ROP), supplemental retirement benefits and  social security administration.

The information presented at the seminar is available at this link: Retirement Seminar Presentation
Lincoln Financial referrenced some  handouts for retirement planning as well:
Retirement Planning Checklist
Living Expenses Worksheet
Income Source Worksheet
Risk QA Profile

 For questions regarding retirement planning, you can visit the VRS website at, or contact Kristin Brittigan in the Office of Benefits and Retirement Services at 703.791.8772 or


Dependent Care Reimbursements for FSA

Flexible Spending Benefits for Dependent Care Reimbursements

Prince William County Public Schools offered the “mySourceCard” debit card as a part of the Flexible Spending Health Care Reimbursement Program for the Plan Year beginning July 1, 2015.  As a point of clarification, Dependent Care expenses are not an allowable expense for the debit card.  Our plan does not allow these expenses to be processed via the mySourceCard.  The mySourceCard allows you to pay for Health Care Reimbursement expenses with the swipe of a card!
If you have questions on claim processing and eligible expenses, contact Sheakley at 800-877-6630 or email:  Directions on claim processing are available on the Benefits Web Page.

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